MUSCLE SHOALS HIGH SCHOOL

BAND BOOSTERS

Constitution

By-Laws

Standing Rules

 
The Constitution

 Preamble

The constitution of the Muscle Shoals Band Boosters Club is a documentation of the organizational structure and functional obligations of the officers and members.  The Purpose of this club is to assist the band director in promoting, developing, and financing, where necessary, a band of high quality for the cultural benefit of the participating students of the Muscle Shoals High School

 Hereafter, “The Instrumental Music Department” is defined as all marching band members, flag corps members, drill teams, majorettes, and the concert band members.

Article I – Name

The name of this organization shall be the Muscle Shoals Band Boosters.

Article II – Objectives

1.  To arouse and maintain an enthusiastic interest in the various phases of the Instrumental Music Department of the Muscle Shoals High School.

 2.  To lend all possible support, both moral and financial, to the general Instrumental Music Department of the Muscle Shoals High School.

 3.  To cooperate with those in charge of the Instrumental Music Department, the Principal and School Board to the end that this department shall maintain the highest degree of efficiency.

 4.  To build and maintain and organization of parents and other individuals who will help promote the general activities of the Instrumental Music Department.

 5.  To cooperate with other musical and civic organization for a mutual benefit.

 6.  To maintain a democratic organization for the purpose of keeping the membership informed of the business transacted by the executive board, on order that the membership will be presented all pertinent business for final decision.

Article III – Membership

1.  The Membership of this club shall include parents and family members of Instrumental Music Department students interested in the progress and development of the Instrumental Music Department of the Muscle Shoals High School.

 2.  Other persons interested in membership may be added to the membership after attending 2 (two) consecutive meetings.

 3.  Membership dues are $10.00 per family per year.

Article IV – Officers

1.  The officers of this club shall be:  President, Vice President / President Elect, Secretary, and Treasurer.

 2.  The vacancy of an office:  the vacancy of the President shall be filled by the Vice President / President Elect.  The vacancy of any other office shall be filled by an appointment of the Executive Board.

 3.  The Vice President / President Elect shall become President at the end of the term as the Vice President.  Criteria:  the Vice President / President Elect will learn all the workings of the booster club before holding the office of President.

The By-Laws

Article I – Duties of the Officers

 1.  The President shall preside over all meetings of the club and the Executive Board, appoint all committee chairpersons, and shall be an ex-officio member of all committees.  The President shall be responsible directly to the membership for conducting the club according to the Constitution and make certain the membership is fully informed of the transactions of the Executive Board.

 The President shall oversee the Tennessee Valley Invitational Marching Contest.

 2.  The Vice President / President Elect shall assume all duties of the President in his or her absence and other duties as assigned by the President. s

 The Vice President / President Elect shall oversee the Ways and Means Committee, whose duties shall include but are not limited to:

 3.  The Secretary shall keep records and minutes of all meetings and attend to any correspondence.  These minutes, along with a summary of the year’s activities are to become a permanent record and shall be filed in the Muscle Shoals High School office by June 1.  The person elected to this office shall not serve more than two consecutive years.

 4.  The Treasurer shall keep an accurate record of all receipts and disbursements, showing each activity separately, as well as a complete record of all funds.  The club will provide adequate bond coverage for the Treasurer, based on the average annual receipts of the club.  The person elected to this office shall not serve more than two consecutive years.

Article II – The Executive Board

1.  The Executive Board shall be composed of the four current officers of the club (President, Vice-President / President Elect, Secretary, Treasurer), the Band Director, the Equipment, Coordinator, and three Band Booster Members at Large (one of which should be an officer from the previous year).

 2.  The Executive Board shall have general supervision of the affairs of the club, continually keeping in mind the true democratic principle of presenting to the membership all business directly affecting the members and the welfare of the organization.

 3.  The Executive Board shall meet prior to each meeting to determine the business to be transacted at the general meeting.

 4.  The Executive Board shall be responsible for presenting a projected budged to the members of the club at the September meeting.

Article III – Meetings

1.  The regular meetings of this club shall be held on the 1^st Tuesday night in August, September, October, November, December, January, February, March, April, and May of each calendar year.

 2.  Special meetings may be called by the President.

Article IV – Standing Committees

1.  There shall be the following Standing Committees:  Ways and Means, Telephone, Social, Concessions, Trip, Constitution and By-Laws, Equipment and Props, and such committees as the Executive Board shall determine.

 2.  The Ways and Means Committee shall consist of at least five members.  They will submit their plans for fund raising commensurate with the financial needs of the club to the Executive Board for their approval.  The Vice President / President Elect shall be Chairman, and the Treasurer shall be a member of the Ways and Means Committee.

 3.  The Concession Committee shall consist of members appointed by the President.  The Concession Committee is in charge of purchasing and preparing all foods sold at the concession stands.  All money made in the stands will be turned over to the Treasurer after each game.  The Concession Committee shall be responsible for cleaning all equipment and the concession stands before leaving the games.

 4.  The Telephone Committee shall be in charge of phoning members of all important events coming up.

 5.  The Trip Committee shall work with the Band Directors to research options and costs for proposed trips, arrange for adequate numbers of chaperones and report back to the Executive Board for presentation to the club.

 6.  The Social Committee is responsible for any social activities, and will work with the Ways and Means Committee and the Trip Committee.

 7.  The Constitution and By-Law Committee shall consist of three members, appointed by the President, who will be responsible for helping the President guide the club according to the constitution.  They will recommend any corrections or additions to the existing constitution and by-laws.

 8.  The Equipment and Props Committee shall consist of the Equipment Coordinator and other co-workers, who shall be responsible for the transportation, loading, unloading, inventory, overseeing, and securing of all band equipment needed for trips, games, and all performances.  The Equipment and Props Coordinator and the Equipment and Props Committee will work together to insure that all equipment is placed properly for each performance.  The Equipment and Props Coordinator will be responsible for securing transportation for all band equipment and props to and from band events. 

Article V – Annual Financial Statement

1.  The Treasurer shall be required to prepare a financial report at the close of each year and file copies with the Executive Board and such other internal or external groups or individuals as the Executive Board shall direct.  The Annual Financial Report shall be included as part of the permanent club records.  The records shall be closed by June 30, and be filed in the office of Muscle Shoals High School by July 15.

 2.  The Treasurer shall be required to present a Financial Report at each regular meeting.

Article VI – Quorum

 1.  At least 10 (ten) members present at any regular or called meeting shall constitute a Quorum.

Article VII – Elections

 1.  The Nominating Committee shall be appointed by the President at the regular March meeting each year.   The Nominating Committee shall consist of the Vice President / President Elect and at least two other members of the club.  They shall report at the April meeting and after any nominations that may be made from the floor.  The nominations will be closed and elections held.  At the close of the May meeting, the President shall introduce the newly elected officers who will assume their responsibilities for the ensuing year.

Article VIII – Authority

1.  The rules contained in Robert’s Rules of Order, Revised, shall govern this club in all cases in which the do not conflict with the rules of this club.  Any rule of order may be suspended or modified by a majority vote of the members present.

Article IX – Amendments

1.  The Constitution and By-Laws may be amended by a majority vote of the members present at any regular meeting.  The amendments must have been presented in writing at the preceding meeting of the club.

Standing Rules

1.  Committees shall meet with their respective chairperson to make plans for the year.  It shall be the responsibility of each chairperson to present plans to the President and/or Executive Board for approval. 

 2.  All fund raisers must be submitted in writing to the Principal for his or her approval.

 3.  All purchase orders must be authorized by the President or Treasurer.